Need a Receptionist For Part-Time Position - Gardena,CA

Under the supervision of the Outpatient Coordinator, the Receptionist shall be
responsible for the orderly operation of the reception area including the handling of
telephone calls, receiving guests and clients to the agency, processing incoming/outgoing
mails, managing the use of the conference room, and performing clerical duties as
directed.

B. ROLE AND RESPONSIBILITIES:
1. PROVIDE CUSTOMER SERVICE TO GUESTS AND CLIENTS OF THE GARDENA

OUTPATIENT UNIT (70%):
a. Answers and routes, as appropriate, all incoming calls to the agency.
b. Takes complete and accurate messages for staff that are not available to accept calls.
c. Ensures that the staff Sign In/Out log is updated regularly and ensures all staff,

guests, and clients sign in and out when entering and leaving the building.
d. Receive guests and clients to the agency in a friendly and courteous manner.
e. Ensures guests and clients wait only in the designated areas.

2. MANAGE THE OPERATIONS OF THE GARDENA OUTPATIENT UNIT RECEPTION AREA
(20%):
a. Ensures that the reception area is maintained in a near and orderly manner.
b. Ensures that the hallway and reception bulletin boards are updated and

maintained.
c. Ensures that any package that is received is immediately delivered to the addressee

or removed from reception.
d. Ensures the Gardena Outpatient Facility Maintenance Log is updated in a timely

manner.

3. MANAGE THE FOLLOWING OFFICE MACHINE AND EQUIPMENT (5%):
a. Answering Machine

1. Ensure that all messages are retrieved from the machine every morning from
the previous day.

2. Maintain a daily check to ensure the equipment is working properly.
3. Ensure that the equipment is turned on at the end of workday.

b. Canon Copier Equipment
1. Maintain copier supplies of paper, toner and equipment.
2. Call service representatives on equipment maintenance and repair.

c. Fax Machine
1. Ensure that a fax transaction form is filled out for each fax request.
2. Maintain a filing system of fax transaction forms and fax printout (matching the

transactions).
3. Handle maintenance duties for the equipment (form, paper, problem log)

4. PERFORM CLERICAL TASKS AS DIRECTED (5%):
a. Sort, stamp date and distribute all incoming mail appropriately.
b. Type reports, correspondence, proposals and memos as directed.
c. File and maintain records (check reports, equipment agreements, staff sign in/out

log and other office forms)
d. Perform other related clerical duties as directed.