High-Level Executive Assistant Needed - Burbank, CA

About Us:

We are a leading detox and mental health treatment center dedicated to providing compassionate care and life-changing recovery services. We are seeking an detail-oriented Executive Assistant to provide direct support to our executive team at the corporate office and help ensure smooth daily operations within our growing facility.

Duties

• Coordinate and manage executive calendars, meetings, and appointments.
• Prepare correspondence, reports, and presentations for executive review.
• Handle confidential information with professionalism and discretion.
• Manage expense reports, travel arrangements, and reimbursements.
• Act as the primary point of contact between executives, staff, clients, and external professionals.
• Draft, review, and manage professional correspondence on behalf of executives.
• Assist with strategic projects, research, and data collection for decision-making.
• Maintain project timelines and follow up on action items with relevant stakeholders.
• Oversee filing systems, document management, and ensure smooth office operations.
• Serve as the primary liaison for clients, families, and referral sources during the admissions process.
• Conduct pre-admission screenings to determine clinical appropriateness.
• Coordinate with clinical and medical teams to review eligibility and appropriateness for IOP admission.
• Coordinate and assist with transportation needs for admits.
• Schedule assessments, intakes, and program admissions in collaboration with clinical staff.
• Maintain accurate and timely documentation in the Electronic Health Record (EHR).
• Verify insurance eligibility and benefits, obtain authorizations, and explain coverage and financial responsibilities to clients.
• Track referrals, admissions, discharges, and other metrics for reporting and compliance.
• Manage professional correspondence on behalf of leadership.
• Maintain confidentiality of sensitive internal operations and client data.

Experience

• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Google Workspace a plus.
• Ability to manage multiple tasks, prioritize, and maintain professionalism under pressure.


Email Resume To: [email protected]